BTC Code of Conduct and Ethics Booklet V7.0 Page 29 of 38 Oct 2025 clearly the reasons for the warning, identify any actions, the consequences of further misconduct and the length of time the warning is to be retained on file. 9 OTHER ACTION It is possible that the outcome of a hearing may be that no further action is necessary because there is no case to answer. This is likely to be an unusual outcome as it should be apparent before a Hearing is organised whether there is sufficient evidence to justify a Hearing. 10 EXPIRY OF WARNINGS 10.1 At the end of the warning period all reference to the warning will be removed from BTC records and destroyed. If there is further misconduct during the warning period which results in another warning being issued, the previous warning will remain on file until the expiry of the subsequent warning. 10.2 There may be circumstances where it is necessary for disciplinary records to be kept for an extended period for example in cases which involve abuse of children or vulnerable adults or serious harassment. 11 SUSPENSION 11.1 There may be instances where suspension from work with pay (employees) is necessary while an investigation is carried out e.g., In cases of alleged gross misconduct, or to allow time for a 'cooling down period' for both parties, for their own or others protection, to prevent them influencing or being influenced by others or to prevent possible interference with evidence other options must always be considered e.g. a move to other work or another work location. 11.2 Suspension will be for as short a period possible and will only be implemented after careful consideration and kept under review. Suspension does not represent disciplinary action and does not involve any prejudgement or assumption of guilt. 11.3 Heads of Member Organisations, BTC senior managers and the BTC Board have the authority to suspend an instructor / employee / licence holder and this will normally be done face to face but may be by phone given the circumstances of the case. 11.4 An instructor / employee / licence holder suspended from duty/activity will: • receive written confirmation within three days of the suspension • be told the reason for the suspension • notified of the date and time from which the suspension will operate and the anticipated timescale of the ongoing investigation • informed of the arrangements that will be put in place for keeping in touch with the suspended person and there will be clear instructions about what is required of the suspended person e.g. no contact with work colleagues or attendance at work premises unless by prior arrangement and full co-operation with the investigation process
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