BTC Code of Conduct and Ethics Booklet V7.0 Page 12 of 38 Oct 2025 Safeguarding Officer, who will also ensure that British Taekwondo Council (BTC) maintain the relevant ICO (Information Commissioner’s Office) Licence. 2. Reference https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-generaldataprotection-regulation-gdpr/principles/ 3. Procedure 3.1 BTC will process individuals’ personal data fairly and lawfully and ensure that appropriate measures are taken to protect against unauthorised or unlawful processing of personal data and against accidental loss of, or damage to, personal data. 3.2 In line with our legal obligations as laid down by the General Data Protection Regulation (GDPR) 2018, the BTC needs to keep information about officers, NGB registered instructors, volunteers (eg Club Welfare Officers) and participating students. Information held includes personal identifiable information (ie name, address, date of birth, data about protected characteristics (ie age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation), email and telephone number) and NGB registered instructors’ accreditation information, including DBS/PVG Scheme Disclosure details. 3.3 The information held will be for BTC management and administrative use and to advise authorised and interested parties (eg schools, local authorities, venue providers, prospective members, parents and carers). BTC may, from time to time, need to disclose some information held about officers/registered instructors to relevant third parties (e.g. where legally obliged to do so by Inland Revenue, Police or when requested to do so by individuals for the purpose of giving a reference). BTC will advise the individual concerned about these requests, if permitted. The BTC recognise that officers and instructors/coaches use information about individuals (eg participating students, volunteers (ie Club Welfare Officers) and associations during the course of their work or activities. In most cases information will not be stated as confidential and it will be necessary to use common sense and discretion in deciding whether information is expected to be confidential. This policy aims to give guidance but if in doubt, seek advice from the BTC Lead Safeguarding Officer, who is responsible for BTC’s ICO registration. 3.4 Officers and instructors/coaches are able to share information with their line manager where necessary to discuss issues and seek advice. 3.5 Officers and instructors/coaches should avoid exchanging personal information about individuals with whom they have a professional relationship. 3.6 It is not appropriate to discuss a person’s sexuality without their prior consent. 3.7 Officers and instructors/coaches should avoid talking about member organisations or individuals in social settings. 3.8 Officers and instructors/coaches will not disclose to anyone, other than their line manager, any information considered sensitive, personal, financial or private without
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